The University of Manitoba has been hosting the Open Journal System (OJS) to help with the online review process free of charge. The OJS was developed by a consortium of universities to provide a web-based platform for open-access journals to manage and host their journals. Over the past three years, I have customized and updated most of the pages in the OJS system to help with the review process of papers submitted to our journal. The system has reduced time spent on sending reminders and writing emails. It also allowed the electronic management of manuscripts from diverse locations. The OJS platform has worked reasonably well with no financial cost to the CSBE-SCGAB.
Despite the introduction of the online system, the time to publish has not decreased significantly. Major bottlenecks are the difficulty in finding reviewers and dismally slow reviewer response time. This is a universal problem faced by many journals. In our case, this may be because of the lack of personal connection to the reviewers in all of the areas. Since the reviewers are anonymous, there is not much credit being given to their time input. Based on informal discussion and trends in other journals, it was decided to expand the Editorial Board to include four persons in each of the eight topic areas of publication. The present Associate Editors will serve as the Section Editors with management level access to the Open Journal System (OJS). When papers are submitted to the journal, the Section Editors will assign it to three other persons on the Editorial Board to review the paper through the OJS online system. Those assigned the paper can either review the paper themselves or get it reviewed via a personal email to one of their colleagues who are more likely to oblige to review in a timely manner. Each person serving on the Editorial Board is expected to review about 6 to 8 papers in a year. All the Members of the Editorial Board will get formal recognition through their names being published in the inside front cover of the CBE Journal. If you are interested in serving on the Editorial Board, please contact the Section Editors who are listed below:
1. Soil and Water Systems Engineering: Dr. Mano Krishnapillai, Memorial University, NL
2. Machinery Systems Engineering: Dr. Hubert Landry, PAMI, SK
3. Bioprocessing Systems Engineering: Dr. Valerie Orsat, McGill
4. Biological Systems Engineering: Dr Stefan Cenkowski, UofMb
5. Building Systems Engineering: Dr. Qiang Zhang, UofMb
6. Waste Management Engineering: Dr. Grant Clark, McGill
7. Information Systems Engineering: Dr. Jiten Paliwal, UofMb
8. Renewable Energy: Dr. Amit Kumar, UofAlberta
The Section Editors will also serve as the Technical Committee of our Society to help with the evaluation of the conference paper abstracts, formulate Technical Sessions, and solicit worthy papers for submission to the CBE journal. Hopefully, these changes will help decrease the time to publish and increase the number of quality papers submitted to the journal for publication.
Another area that needs attention is the Impact Factor of our papers. I have taken steps to increase the profile of our papers by increasing the visibility of the papers in our journal. If we want to improve the impact factor, we need to go electronic and make it easily visible and “findable” to others. Two approaches were followed.
1. Funding from CSBE-SCGAB Foundation I trained a student to do the scanning and cataloguing of Volumes 1 to 30 under my close supervision. Theses papers were processed through an optical character recognition (OCR) system so they are fully searchable within the entire paper with any word. Many other journals are searchable only by keywords and words in the abstract. Our papers are searchable in the entire body of the paper. Please fee free to access the search page and try it out. You will notice two versions of the papers exist. The OCR version is the fully searchable version. However, there may be minor errors in the OCR process which substitutes “1” for “l” etc. If in doubt, you can access the “.raw” file which is an image file to verify. Volumes 31 through 42 still needs to be done. Our papers began online publication with Volume 43.
2. In 2012, the Canadian Biosystems Engineering Journal was registered with CrossRef (www.crossref.org) as a member organization allowing the assigning of Digital Object Identifier (DOI) to a paper published in our journal (http://en.wikipedia.org/wiki/Digital_object_identifier). The DOIs are indexed by a large number of indexing services that give worldwide exposure to our papers. The latest monthly report from CrossRef shows over 85 million DOIs were accessed in the month of May 2013 alone! So, we are now part of a very large indexing system. Beginning in Volume 54 (2012) we have started assigning DOI numbers and here are the DOIs for the published papers in Volume 54:
I have used the following system to identify our papers. The http://dx.doi.org is the DOI resolving website. The number 10.7451 identifies our journal. Following that, I have used CBE.year.volume.first_page_number as the format to identify each paper. When you type this URL into a web browser, it will take you directly to the .pdf file of the paper. Beginning in Volume 55, as a condition of assigning DOI numbers to our papers, I will have to include the existing DOIs of all the references at the end of each paper. Those who are accessing our papers on the web will have live links to those references in our papers giving them easy access to those papers as well. This makes our papers more valuable to the reader and help increase the impact factor. I will also get a report from CrossRef with the access statistics for each of our papers. All of these improvements will promote wider exposure to the papers published in our journal.
I thank all the authors, reviewers, and the Associate Editors for their support in making the publication of our journal possible. We need your continued support in a timely manner to make our journal a successful vehicle for disseminating your research.
You can now access online papers of the Canadian Biosystems Engineering Journal from volumes 1 to 30 (years 1959 to 1988)!
Thanks to the Journal Editor Ranjan Sri Ranjan and his team for this tremendous task of scanning and indexing each volume. Many thanks to donators of past CBE Journal issues for their contribution to the Society.
The Journal Editor, Sri Ranjan, is working very hard with his team to scan old CBE papers to make them available online. They used OCR technology that convert image text into readable text by search engines. This would be a great addon for the Society members.
After having followed the instructions in "Preparing a paper for submission to the journal" to prepare the paper, you are now ready to submit the paper.
You must register first to be able to submit. Please select the author, reader, and reviewer options along with all the keywords that describe your expertise. You don't need to be a member of the CSBE or to be registred on CSBE's website (csbe-scgab.ca) to submit a paper. You need to create a new account on the Canadian Biosystems Engineering portal to submit a paper.
You can submit the paper as a "Microsoft Word" or PDF file. At this stage, the figures may be embedded in the paper, but at the final stage (publication stage) the electronic form should have the figures and tables as separate files for each item. There must be a covering letter giving the full address, the telephone number, the fax number, and the email address of the corresponding author. The corresponding author should be someone who expects to be at that address for at least the next twelve months. You also must include a list of at least five potential peer reviewers. These reviewers must be from outside the authors' employment organizations.
When the paper has been accepted for publication, you will have to submit an electronic version. The electronic version will have to be submitted as a "Microsoft Word" file. In this version, figures and tables should be on separate pages at the end of the manuscript which is uploaded as a single file. The figures should be in JPG format, alternately original prints of figures can be submitted. The file should include line numbers. The electronic version may be submitted online here.
Galley proofs will be sent as a pdf file via email. Please read the galley proof carefully and reply immediately.
Page charges are $55 per journal page for the first 4 pages and $80 for each additional page, if at least one author is a member of CSBE/SCGAB, otherwise the page charges are double. If the abstract needs to be translated into French or English, the cost of translation will be assessed according to the word count of the abstract. Reprints may be ordered at a cost of $0.16 per printed page (minimum of 25 copies of a paper).
Dr. Ranjan Sri Ranjan
CSBE/SCGAB Journal Editor
E2-376 EITC Building
University of Manitoba
Winnipeg MB R3T 5V6